HR & talent
Connect recruitment, onboarding, documents, performance and development around each employee. Keep benefits, compensation decisions and departure tasks with the people responsible for following them through.
Explore HRHR, time & payroll in New Zealand
HR and payroll. In New Zealand. And overseas.
Payrovia brings HR, timekeeping and global payroll together for your business in New Zealand and its overseas subsidiaries. One employee record connects your people, with local payroll in each country and visibility across the group.
Local teams and overseas subsidiaries. One platform.
One employee record
Every stage of working life. Connected.
Hiring, development, everyday work and the final handover. Keep the employee's history together, so each team has the context to act.
- 01Joining
A good start, with the details ready.
Bring the offer, contract, documents and first-day tasks together. Your local HR and payroll teams start with the same employee information.
Book a demo ↗ - 02Everyday work
The working day, in one place.
Give people a place for time records, leave and payslips. Managers see requests in the context of the person's employment.
Book a demo ↗ - 03Growing
Keep progress part of the conversation.
Connect goals, feedback, development and compensation decisions. Give every manager a fuller view of the person behind the next review.
Book a demo ↗ - 04Moving on
Finish with the same care you started.
Coordinate the handover, equipment, documents and final-pay preparation. Keep the people responsible clear about what is complete and what needs review.
Book a demo ↗
Local teams and overseas subsidiaries. One platform.
HR & talent ↗Illustrative product concepts with fictional details.
The Payrovia platform
Keep the whole working week connected.
Bring hiring, development and employee support together with New Zealand time, leave and monthly payroll preparation. Give managers the employment history behind changing hours, planned holidays and pay decisions.
Time & leave
Review schedules, clock events, timesheets and leave with employment history available. Confirm working patterns and calculation cases for your New Zealand beta rollout before live use.
Explore timekeepingLocal payroll
Prepare monthly PAYE, ACC, KiwiSaver and ESCT components with employee information in view. Agree calculation scope and reviewed external bank and myIR handoffs before rollout.
Explore local payrollEmployee experience
Give employees a place for requests, documents, available payslips and goals. Managers follow approvals and team development with the same employee context available.
Explore employee servicesLocal payroll. Global oversight.
Your New Zealand business. Your overseas subsidiaries.
Run your New Zealand company and overseas subsidiaries on the same platform. Each entity keeps its local payroll requirements, while HR and finance share employee records and review consolidated payroll costs. Start with one company and add countries as your business grows.
Book a demo ↗
See where payroll stands across your companies.
Review headcount, payroll cost, pay dates and open approvals.
Screens from Payrovia · Bell Global demo data · English interface
- Local payroll by company and country.
- Consolidated payroll costs across your group.
- One employee record, with access by responsibility.
The New Zealand working week
Leave needs a history, not just a balance.
A New Zealand employee's working pattern can change over time, and that history matters when reviewing annual holidays and pay. Employment New Zealand asks employers to reconsider holiday entitlement when the pattern changes. Keeping employment, time and leave information together gives that review a useful starting point and a clear owner.
A changed week changes the questions
A move from one work pattern to another needs more than a new schedule. The employee and employer need a shared understanding of the arrangement and its leave implications. Keep the agreed terms and actual working-time history available for the person reviewing the change.
A holiday request draws on earlier work
When hours vary, a leave conversation can require more context than the next roster. Managers need coverage information; HR and payroll need the employee's leave and earnings history. Bring those records together so the team can examine the applicable treatment before confirming the pay result.
Payday information must match the period
Inland Revenue's payday filing uses the payday and the period worked, while KiwiSaver relies on maintained employee information and elections. Payroll preparation, file submission and payment have different owners. Connect the records so each person can review their part without guessing what the previous step completed.
Changes a New Zealand team knows
Make the history useful at the moment it matters.
Explore a different working pattern, a new colleague and the final pay review.
Example workflow
A long-serving colleague changes their hours
A New Zealand employee agrees a different weekly working pattern to balance work and other commitments. The manager plans coverage, while HR needs the agreement and leave history ready for a considered payroll review.
- HR
Keep the agreement with the person
Record the revised arrangement and effective date alongside employment documents. Retain the discussion and assign any leave-treatment question to the responsible reviewer.
- Time
Review the transition in context
Compare the new schedule with recorded time and leave balances. Keep the earlier working pattern available when the team checks the implications of the change.
- Pay
Check the affected pay period
Prepare payroll from reviewed earnings and time information. Inspect any adjustment and confirm the applicable leave treatment before approving the period's result.
What changesThe new schedule carries its employment history forward, helping the team explain both the employee's immediate pay and the questions needing further review.
Example workflow
A new colleague arrives before the busy season
A New Zealand business hires a colleague ahead of a busy period. The manager needs a prepared first week, while HR and payroll need the employee's IRD information, KiwiSaver choices and initial work records in order.
- HR
Collect the local starting information
Follow the accepted offer into onboarding tasks. Review the employee's IRD number, employment details and KiwiSaver elections with the person responsible for payroll setup.
- Time
Confirm the first working days
Set the schedule and review clock events, timesheets and any leave request. Resolve missing information with the manager before using the first period's inputs.
- Pay
Explain the first payroll result
Prepare the relevant PAYE, KiwiSaver and other supported components. Review the itemised payslip and confirm the separate payday-filing and payment handoffs for the cycle.
What changesThe new colleague gets a prepared start, and the first pay explanation can be traced to the same information collected during onboarding.
Example workflow
Finish well after a variable working history
An employee leaves after a period of changing hours and approved time away. The team needs a careful final-pay review, with the employment end date, earnings history and leave information available to the responsible people.
- HR
Prepare a clear leaving record
Confirm the end date, relevant documents and outstanding employee requests. Assign final checks so the employee's remaining questions have a place in the handover.
- Time
Resolve time and leave questions
Review the closing timesheet, recorded absences and leave position with the manager. Preserve the working-pattern history needed to assess the employee's final circumstances.
- Pay
Review the settlement before release
Prepare supported final-pay and separation components using the maintained history. Check the applicable earnings and leave treatment, then agree the external filing and payment steps.
What changesThe final review uses the employee's working history, while HR, payroll and finance can see which decisions and external tasks remain outstanding.
A working life, beyond the roster
Keep good conversations connected to the record.
An employee's changing week is also part of their working life. Give managers the goals, feedback and service history to support that person, while making it easier for HR to prepare new colleagues and follow everyday requests.
A first week that feels planned
Track recruitment, interviews and offers into onboarding. Coordinate documents, equipment and early check-ins so the new employee and their manager can see what is ready and what needs attention.
Development through changing circumstances
Retain goals, feedback and one-to-one notes alongside development plans. When duties or hours change, managers can revisit agreed priorities and discuss the next step with useful context.
Help that does not start again
Employees can find payroll information, use benefits services and raise HR requests. Assign an owner and retain the conversation so a question about leave or a pay difference keeps its history.
Explore the HR workspace
More than a name in a directory.
Follow the decisions behind a hire, a review, a pay recommendation and an everyday request. The employee record carries the context between teams.
01 / Hire & onboard
Turn an accepted offer into a prepared first day.
Keep the vacancy, interviews and offer together. Carry the new colleague into onboarding, with documents, equipment and tasks assigned to the right people.
↳
Explore the detail ↗
The hiring decision becomes the start of the employee record.
payrovia↗
Hiring workspace
New Zealand
Interview4
Offer2
Joining1
- ✓Employment documentsComplete
- ✓Equipment requestComplete
- ○Manager welcomeOpen
One hire. A shared plan for HR, the manager and the new colleague.
02 / Develop your team
Make development part of the working year.
Connect goals, regular feedback, review cycles and development plans. Give the next manager the history behind a person's progress, with appropriate access.
↳
Explore the detail ↗
A review leads to a useful next step, with an owner and follow-up.
payrovia↗
Performance & development
New Zealand
NZ
Employee record · 0142
Example employee
For review
Build the team playbook
75%
Coach a new colleague
50%
◷
Next conversation
Career check-in
24 Sept
Goals, review history and future opportunities stay connected.
03 / Reward fairly
Bring pay and benefits into the same conversation.
Review salary recommendations alongside budgets, employee history and benefit choices. Record the approval before the change reaches the relevant payroll period.
↳
Explore the detail ↗
HR and finance can explain what changed, when and why.
payrovia↗
Compensation review
New Zealand
NZ
Employee record · 0142
Example employee
For review
Current
NZD 4,000
→
Proposed
NZD 4,400
Effective date
1 Oct
For review
- ○Budget review
- ○Manager recommendation
- ○Payroll handover
Illustrative recommendation. No salary change is submitted by this screen.
04 / Support employees
Give every employee question a place to go.
Connect HR requests, documents and employee services to the person. Keep a clear owner, status and response history so a question survives a departmental handover.
↳
Explore the detail ↗
The employee sees progress. HR sees the context needed to respond.
payrovia↗
Employee service desk
New Zealand
NZ
Employee record · 0142
Example employee
For review
Request
Owner
Status
Employment document
People team
Complete
Leave question
Line manager
Open
Benefit change
Benefits team
Open
Access follows the role. Sensitive case details stay with authorised people.
Illustrative product screens · fictional records and amounts
Useful to everyone
One place for the everyday questions.
Make the employee record part of daily work. Employees, managers and HR participate through the information and actions relevant to their role.
01
For employees
Employees request leave, find documents, read available payslips and follow goals, with everyday HR questions connected to their employee record.
payrovia↗
Employee workspace
New Zealand
◎
A clear place for everyday work.
- ◷Leave request↗
- ▤Published payslip↗
- ↗Employment documents↗
02
For managers
Managers review requests, approve relevant changes and follow team goals, with employee history available when a decision needs more context.
payrovia↗
Manager workspace
New Zealand
◎
The information behind the next decision.
- ◷Team requests3
- ▤Time corrections2
- ↗Development conversations4
Illustrative product screens · fictional records and amounts
New Zealand payroll preparation
Connect the deductions to the working record.
The New Zealand beta scope brings monthly payroll, timekeeping and leave together with employee information. Agree required pay frequencies and calculation cases, then define who reviews, submits and follows up the resulting outputs.
Explore payrollPAYE and ACC
Prepare PAYE and ACC earners levy components using the maintained employee and period information. Keep the calculation breakdown available when a reviewer needs to explain the net-pay result.
KiwiSaver and ESCT
Maintain KiwiSaver elections and prepare employee and employer contributions with the relevant ESCT treatment. Review the employee's information and employer setup before using the calculation in a live cycle.
Time, leave and special pay
Review schedules, clock events, timesheets and leave approvals alongside supported bonuses, retroactive adjustments and termination preparation. Keep the employee's work and earnings history available for the relevant calculation checks.
Payslips and operational outputs
Provide itemised payslips with PAYE and KiwiSaver detail. Prepare NZ bulk-credit bank files and payday-filing information, with reviewed external submission and bank processes agreed before operational use.
Inside the payroll review
See what changes pay. And why.
Choose a situation. Follow the source information into an illustrated payslip, then see the checks before release. Local treatment stays with the country and employee.
payrovia↗
New Zealand payroll preparation
New Zealand
An approved hour has a place on the payslip.
Compare time with the roster and the approved request. Keep the earning separate so payroll and the employee can follow its source.
The approved time record
NZ
Example employee
New Zealand · 0142
- Recorded time
- 8 additional hours
- Manager decision
- Time approved
- Payroll input
- Additional earning
02 / Payroll preview
For review
Example employee
Illustrative pay period · NZD
- Basic pay
- NZD 4,000
- Additional earnings
- NZD 200
- Gross pay
- NZD 4,200
- Employee tax / contributions
- NZD -500
Net pay
NZD 3,700
Employer costs · separate from net payNZD 280
- 01
Check the hours and supporting request.
- 02
Review the applicable local treatment.
- 03
Approve the payroll version before release.
What this means for your team
PAYE and ACC
Prepare PAYE and ACC earners levy components using the maintained employee and period information. Keep the calculation breakdown available when a reviewer needs to explain the net-pay result.
A pay rise starts with the right effective date.
Carry an approved salary change from HR into the right period. Retain the earlier amount and the explanation behind the difference.
The HR pay change
NZ
Example employee
New Zealand · 0142
- Previous pay
- NZD 4,000
- Revised pay
- NZD 4,400
- Effective date
- Start of this example period
02 / Payroll preview
For review
Example employee
Illustrative pay period · NZD
- Basic pay
- NZD 4,400
- Gross pay
- NZD 4,400
- Employee tax / contributions
- NZD -500
Net pay
NZD 3,900
Employer costs · separate from net payNZD 280
- 01
Confirm the approved employee change.
- 02
Check dates, proration and any earlier periods.
- 03
Explain the variance before finalising.
What this means for your team
KiwiSaver and ESCT
Maintain KiwiSaver elections and prepare employee and employer contributions with the relevant ESCT treatment. Review the employee's information and employer setup before using the calculation in a live cycle.
Explain take-home pay, line by line.
Review employee deductions individually. Keep the employer's costs separate, with the approved basis for any repayment visible.
The employee's local setup
NZ
Example employee
New Zealand · 0142
- Payroll country
- New Zealand
- Employee details
- Current record
- Repayment instruction
- Approved schedule
02 / Payroll preview
For review
Example employee
Illustrative pay period · NZD
- Basic pay
- NZD 4,000
- Additional earnings
- NZD 200
- Gross pay
- NZD 4,200
- Employee tax / contributions
- NZD -500
- Approved repayment
- NZD -100
Net pay
NZD 3,600
Employer costs · separate from net payNZD 280
- 01
Review tax and contribution inputs.
- 02
Check the authorised deduction or repayment.
- 03
Reconcile balances and employer costs separately.
What this means for your team
Time, leave and special pay
Review schedules, clock events, timesheets and leave approvals alongside supported bonuses, retroactive adjustments and termination preparation. Keep the employee's work and earnings history available for the relevant calculation checks.
The last payslip needs a fuller review.
Bring leaving dates, remaining pay and applicable settlement items together. Keep clearance, calculation approval and payment responsibilities distinct.
The departure record
NZ
Example employee
New Zealand · 0142
- Employment change
- Leaving date recorded
- Pay treatment
- Partial period in this example
- Handover
- Final items for review
02 / Payroll preview
For review
Example employee
Illustrative pay period · NZD
- Basic pay
- NZD 2,000
- Additional earnings
- NZD 200
- Gross pay
- NZD 2,200
- Employee tax / contributions
- NZD -300
Net pay
NZD 1,900
Employer costs · separate from net payNZD 280
- 01
Confirm dates and locally applicable amounts.
- 02
Review leave and outstanding obligations.
- 03
Authorise settlement and follow the payment outcome.
What this means for your team
Payslips and operational outputs
Provide itemised payslips with PAYE and KiwiSaver detail. Prepare NZ bulk-credit bank files and payday-filing information, with reviewed external submission and bank processes agreed before operational use.
Teaching example only. These are not statutory rates, a quotation or a live payroll calculation. Pay frequency, tax, contributions and final-pay treatment must be confirmed locally.
EOR arrangements
Bill centrally. Manage people locally.
Coordinate New Zealand assignments through your own employing entities or separately contracted providers using Payrovia's central agreement and billing tools. Review available cost components, fees and client access in one place. Confirm local workflow coverage separately: central billing does not establish automated New Zealand payroll reconciliation or statutory-cost calculation, and the legal employing relationship remains separately agreed.
01 / The agreement
Agree the terms. Connect every assignment.
Define the client, employing entity or provider, countries, fees and responsibilities. Connect each person to the arrangement under which they work.
↳
Book a demo ↗
Organise assignment dates, local tasks and client relationships.
payrovia↗
Client agreement
New Zealand
NZ
EOR-028
For review
Client agreement
- Client
- Example client
- Local operation
- New Zealand
- Employment arrangement
- Your entity or agreed provider
- Billing terms
- Agreed service fee
The agreement names the parties and responsibilities; software does not become the legal employer.
02 / Local people
Keep local employment close to the person.
Bring HR records, leave, benefits and payroll coordination into the assignment. Give clients access to the information and approvals you have explicitly agreed.
↳
Book a demo ↗
Review agreed costs and invoice records centrally.
payrovia↗
Worker assignment
New Zealand
NZ
EOR-028
For review
Worker assignment
- Employee
- Example employee
- Client agreement
- Linked to the agreement
- Local payroll currency
- NZD
- Client access
- Configured by role
Local payroll connections and employer-cost coverage are confirmed for your arrangement.
03 / Central billing
Make the central bill easy to explain.
Review employment costs, agreed fees and adjustments by client and period. Keep the supporting assignment detail beside the draft invoice.
↳
Book a demo ↗
Define client visibility and approval responsibilities for the arrangement.
payrovia↗
Central client invoice
New Zealand
↗
INV-024
For review
Central client invoice
- Employment costsCosts for the example period
- USD 12,000
- Service fee · example 10%Example commercial terms
- USD 1,200
- Approved expensesSeparately identified
- USD 300
- Draft totalFor finance review
- USD 13,500
Illustrative USD invoice, not Payrovia pricing. FX evidence, tax, credits and settlement need their own review.
Illustrative EOR workflow. Availability of local connections and automated reconciliation is confirmed separately.
Why teams choose Payrovia
Depth in every part. One connected business.
HR that goes beyond a directory.
Recruitment, onboarding, performance, development, succession, compensation, benefits and employee services—around the same record.
Payroll with the history behind it.
Connect employee changes, approved time and leave to local payroll review. Give reviewers the information behind the result.
A local team. An international group.
Run one company or connect overseas subsidiaries. Keep local payroll requirements visible while finance reviews the wider business.
Choose your next step with Payrovia.
Explore the product and detailed features, review pricing and security, or see how implementation works. Book a demo to discuss your people, countries and first rollout.
Questions from New Zealand employers
Does storing a leave balance settle every Holidays Act question?
No. Working patterns, earnings history and the employee's circumstances matter to the applicable treatment. Payrovia provides leave records, approvals, timekeeping and payroll preparation; your rollout must validate the specific calculation cases you need. Include a change of hours and a final-pay example when assessing scope with your responsible advisers.
What is included in the New Zealand beta scope?
Monthly payroll, employee setup, PAYE, KiwiSaver, ESCT, ACC, payslips, timekeeping, leave and supported special-pay preparation are implemented. Required pay frequencies, employee groups and calculation exceptions still need confirmation. Beta also means the reporting and payment handoffs must be agreed; a country record does not imply every operating route is complete.
Does payday filing send directly to Inland Revenue?
Payday-filing Employment Information packages are prepared for a reviewed myIR file-upload process, with submission confirmation recorded by the operator. No live Inland Revenue Gateway Services connection is implemented. Agree who checks the payday and period details, uploads the file and follows the response; preparing the package does not establish acceptance.
How would our team complete salary payments?
NZ bulk-credit bank files can be prepared for manual upload, with return-file reconciliation available for the supported route. Confirm the bank's format and acceptance, funding and authorisation responsibilities before live use. The separate ISO 20022 option does not currently include return-file reconciliation, so its follow-up process needs specific agreement.
A walkthrough for your business
See the work you could bring together.
Tell us about your local team and any overseas subsidiaries. We'll focus the demonstration on the HR, timekeeping and payroll work you want to improve.
- Start with your people and priorities.
- See the relevant local and global workflows.
- Discuss scope, implementation and next steps.