HR & talent
Connect recruitment, onboarding, documents, performance and development around each employee. Keep benefits, compensation decisions and departure tasks with the people responsible for following them through.
Explore HRHR, time & payroll in Colombia
People and payroll. In Colombia. And overseas.
Payrovia brings HR, timekeeping and global payroll together for your business in Colombia and its overseas subsidiaries. One employee record connects your people, with local payroll in each country and visibility across the group.
Local teams and overseas subsidiaries. One platform.
One employee record
Every stage of working life. Connected.
Hiring, development, everyday work and the final handover. Keep the employee's history together, so each team has the context to act.
- 01Joining
A good start, with the details ready.
Bring the offer, contract, documents and first-day tasks together. Your local HR and payroll teams start with the same employee information.
Book a demo ↗ - 02Everyday work
The working day, in one place.
Give people a place for time records, leave and payslips. Managers see requests in the context of the person's employment.
Book a demo ↗ - 03Growing
Keep progress part of the conversation.
Connect goals, feedback, development and compensation decisions. Give every manager a fuller view of the person behind the next review.
Book a demo ↗ - 04Moving on
Finish with the same care you started.
Coordinate the handover, equipment, documents and final-pay preparation. Keep the people responsible clear about what is complete and what needs review.
Book a demo ↗
Local teams and overseas subsidiaries. One platform.
HR & talent ↗Illustrative product concepts with fictional details.
The Payrovia platform
Give each novedad a place in the record.
Connect hiring, development and employee support with the Colombian working month. Start with an agreed payroll population, keeping the employee history behind requests and salary changes available to reviewers.
Time & leave
Record daily clock events and review leave requests and balances with the employee's history. Confirm the beta attendance scope; scheduling and full timesheets remain outside it.
Explore timekeepingLocal payroll
Compare supported monthly earnings, contributions and benefit calculations with your employee records. Agree a Colombian beta pilot and operator responsibilities for filing and banking handoffs.
Explore local payrollEmployee experience
Give employees a place for requests, documents, available payslips and goals. Managers follow approvals and team development with the same employee context available.
Explore employee servicesLocal payroll. Global oversight.
Your Colombian business. Your overseas subsidiaries.
Run your Colombian company and overseas subsidiaries on the same platform. Each entity keeps its local payroll requirements, while HR and finance share employee records and review consolidated payroll costs. Start with one company and add countries as your business grows.
Book a demo ↗
See where payroll stands across your companies.
Review headcount, payroll cost, pay dates and open approvals.
Screens from Payrovia · Bell Global demo data · English interface
- Local payroll by company and country.
- Consolidated payroll costs across your group.
- One employee record, with access by responsibility.
The work behind every novedad
A better monthly close starts when the change happens.
Employee information supports several Colombian processes: contribution review, benefits preparation and the separate electronic-payroll reporting obligation. An arrival, absence or compensation change can matter to more than one team. Keep the person's record useful from the first conversation, with a clear handoff to whoever reviews payroll and submissions.
Affiliation information arrives after the hire
The manager is ready for a new colleague, but payroll still needs cédula, salary and EPS, AFP or ARL information. Track the missing details with the employee's start so a document question has an owner before the first calculation.
The prima needs more than a current salary
A semester can include new starters and employment changes. Keep relevant dates, pay information and approved decisions available when reviewing prima de servicios, rather than rebuilding the employee's history in a separate list when preparation begins.
One completed task looks like a finished process
Calculating pay, preparing contribution information and obtaining DIAN validation are different steps. Give the team a clear view of what has been reviewed and who handles the next submission, so an employee question does not disappear between responsibilities.
Colombian working examples
Follow the person through the monthly review.
These illustrative workflows show the available beta scope and the handoffs to agree before use.
Example workflow
A Medellín business welcomes a new colleague.
A candidate accepts an offer and the manager prepares their first week. HR needs local identification and affiliation information, while payroll needs confirmed employment inputs to review the first monthly result within the agreed pilot scope.
- HR
Follow readiness by person
Assign onboarding documents and early checkpoints. Keep cédula, salary, start date and the relevant EPS, AFP and ARL fields with the employee record.
- Time
Check the first working record
Review daily clock-in and clock-out information and any leave request. Ask the manager to clarify missing time before agreeing the facts for payroll review.
- Pay
Review the first calculation
Prepare the scoped monthly calculation and inspect earnings, contributions and withholding. Generate the itemized pay document and confirm the separate delivery and payment steps.
What changesThe new colleague has named support, while HR and payroll can trace the first calculation back to the information checked during their start.
Example workflow
A Bogotá team reviews its semester benefit.
The payroll team prepares prima de servicios for an agreed employee group. Some colleagues joined during the semester. HR must confirm the relevant employment dates and information before payroll reviews the calculation and answers individual questions.
- HR
Confirm the relevant history
Review employment dates and approved pay information with the employee record available. Resolve missing documents or contradictory changes before preparing the semester calculation.
- Time
Review recorded absences
Check available leave records and the relevant working-period information. Refer any unusual case to the responsible reviewer rather than assuming all absences have the same treatment.
- Pay
Inspect the prima result
Use the semester prima calculation within the agreed scope. Check the employee inputs and resulting amount, then retain approval before the operator arranges payment.
What changesThe benefit review keeps the person's semester in view, with a clear calculation basis and an identified owner for any case outside the agreed scope.
Example workflow
A Cali employee prepares for leave after a development review.
A manager and employee agree a development plan, followed by a planned leave request. HR needs continuity in the person's goals while payroll needs the confirmed absence information for the upcoming monthly review.
- HR
Keep the development commitment
Record goals, feedback and the next development action. Keep the leave conversation and any employee question connected to the same person's employment history.
- Time
Review dates and balance
Check the leave request and available balance within the scoped rules. Confirm the working-period information with the manager and identify any balance treatment needing separate review.
- Pay
Review the monthly effect
Use the agreed absence information when reviewing the monthly result. Check applicable amounts and deductions before generating the pay document and arranging the separate payment process.
What changesThe employee's development continues beyond the absence, while the team reviews leave and pay from an agreed record with clear follow-up responsibilities.
People & development
Make employment feel connected beyond payday.
A growing team needs useful feedback, prepared starts and dependable support. Shared HR tools keep those commitments with the employee, while the Colombian rollout defines the local payroll and attendance work your team will use.
Hiring with a real handover
Follow candidates and offers into assigned onboarding tasks. Make documents, equipment and early checkpoints visible to HR and the manager, with local activation steps confirmed for the beta rollout.
A plan after the review
Connect goals, feedback and development actions to the employee's history. Managers can follow progress between conversations and submit salary recommendations with the reasons available to the people reviewing them.
Answers that stay with the person
Give benefits and HR requests a responsible owner. Keep notes and outcomes with the case so employees can follow progress and the team can continue a conversation without asking the person to start again.
Explore the HR workspace
More than a name in a directory.
Follow the decisions behind a hire, a review, a pay recommendation and an everyday request. The employee record carries the context between teams.
01 / Hire & onboard
Turn an accepted offer into a prepared first day.
Keep the vacancy, interviews and offer together. Carry the new colleague into onboarding, with documents, equipment and tasks assigned to the right people.
↳
Explore the detail ↗
The hiring decision becomes the start of the employee record.
payrovia↗
Hiring workspace
Colombia
Interview4
Offer2
Joining1
- ✓Employment documentsComplete
- ✓Equipment requestComplete
- ○Manager welcomeOpen
One hire. A shared plan for HR, the manager and the new colleague.
02 / Develop your team
Make development part of the working year.
Connect goals, regular feedback, review cycles and development plans. Give the next manager the history behind a person's progress, with appropriate access.
↳
Explore the detail ↗
A review leads to a useful next step, with an owner and follow-up.
payrovia↗
Performance & development
Colombia
CO
Employee record · 0142
Example employee
For review
Build the team playbook
75%
Coach a new colleague
50%
◷
Next conversation
Career check-in
Sep 24
Goals, review history and future opportunities stay connected.
03 / Reward fairly
Bring pay and benefits into the same conversation.
Review salary recommendations alongside budgets, employee history and benefit choices. Record the approval before the change reaches the relevant payroll period.
↳
Explore the detail ↗
HR and finance can explain what changed, when and why.
payrovia↗
Compensation review
Colombia
CO
Employee record · 0142
Example employee
For review
Current
COP 4,000,000
→
Proposed
COP 4,400,000
Effective date
Oct 1
For review
- ○Budget review
- ○Manager recommendation
- ○Payroll handover
Illustrative recommendation. No salary change is submitted by this screen.
04 / Support employees
Give every employee question a place to go.
Connect HR requests, documents and employee services to the person. Keep a clear owner, status and response history so a question survives a departmental handover.
↳
Explore the detail ↗
The employee sees progress. HR sees the context needed to respond.
payrovia↗
Employee service desk
Colombia
CO
Employee record · 0142
Example employee
For review
Request
Owner
Status
Employment document
People team
Complete
Leave question
Line manager
Open
Benefit change
Benefits team
Open
Access follows the role. Sensitive case details stay with authorised people.
Illustrative product screens · fictional records and amounts
Useful to everyone
One place for the everyday questions.
Make the employee record part of daily work. Employees, managers and HR participate through the information and actions relevant to their role.
01
For employees
Employees request leave, find documents, read available payslips and follow goals, with everyday HR questions connected to their employee record.
payrovia↗
Employee workspace
Colombia
◎
A clear place for everyday work.
- ◷Leave request↗
- ▤Published payslip↗
- ↗Employment documents↗
02
For managers
Managers review requests, approve relevant changes and follow team goals, with employee history available when a decision needs more context.
payrovia↗
Manager workspace
Colombia
◎
The information behind the next decision.
- ◷Team requests3
- ▤Time corrections2
- ↗Development conversations4
Illustrative product screens · fictional records and amounts
Colombian payroll beta
Agree the scope. Then review the detail.
Use a representative monthly population to compare employee inputs and results before live use. Colombia's local payroll is developing, so the walkthrough should include the difficult cases your business actually encounters.
Explore payrollMonthly earnings and contributions
Review available monthly calculations for withholding, social-security contributions, transport allowance and benefit accruals. Confirm employee circumstances and the contribution base before relying on a result for your population.
Prima and benefit records
Prepare semester prima calculations with relevant employee dates and salary information. Confirm additional benefit processes individually; separate interest-on-cesantías processing should not be assumed available within the current beta scope.
Daily attendance and leave
Use clock-in and clock-out records, leave requests and balances for review. Scheduling, full timesheets and biometric-device workflows are not included in the current Colombian attendance offering.
Documents and operator handoffs
Generate itemized pay documents and prepare available filing drafts or ACH bank files. Submission and bank upload remain operator tasks; document email distribution and automated return processing are not included.
Inside the payroll review
See what changes pay. And why.
Choose a situation. Follow the source information into an illustrated payslip, then see the checks before release. Local treatment stays with the country and employee.
payrovia↗
Colombian payroll beta
Colombia
An approved hour has a place on the payslip.
Compare time with the roster and the approved request. Keep the earning separate so payroll and the employee can follow its source.
The approved time record
CO
Example employee
Colombia · 0142
- Recorded time
- 8 additional hours
- Manager decision
- Time approved
- Payroll input
- Additional earning
02 / Payroll preview
For review
Example employee
Illustrative pay period · COP
- Basic pay
- COP 4,000,000
- Additional earnings
- COP 200,000
- Gross pay
- COP 4,200,000
- Employee tax / contributions
- COP -500,000
Net pay
COP 3,700,000
Employer costs · separate from net payCOP 280,000
- 01
Check the hours and supporting request.
- 02
Review the applicable local treatment.
- 03
Approve the payroll version before release.
What this means for your team
Monthly earnings and contributions
Review available monthly calculations for withholding, social-security contributions, transport allowance and benefit accruals. Confirm employee circumstances and the contribution base before relying on a result for your population.
A pay rise starts with the right effective date.
Carry an approved salary change from HR into the right period. Retain the earlier amount and the explanation behind the difference.
The HR pay change
CO
Example employee
Colombia · 0142
- Previous pay
- COP 4,000,000
- Revised pay
- COP 4,400,000
- Effective date
- Start of this example period
02 / Payroll preview
For review
Example employee
Illustrative pay period · COP
- Basic pay
- COP 4,400,000
- Gross pay
- COP 4,400,000
- Employee tax / contributions
- COP -500,000
Net pay
COP 3,900,000
Employer costs · separate from net payCOP 280,000
- 01
Confirm the approved employee change.
- 02
Check dates, proration and any earlier periods.
- 03
Explain the variance before finalising.
What this means for your team
Prima and benefit records
Prepare semester prima calculations with relevant employee dates and salary information. Confirm additional benefit processes individually; separate interest-on-cesantías processing should not be assumed available within the current beta scope.
Explain take-home pay, line by line.
Review employee deductions individually. Keep the employer's costs separate, with the approved basis for any repayment visible.
The employee's local setup
CO
Example employee
Colombia · 0142
- Payroll country
- Colombia
- Employee details
- Current record
- Repayment instruction
- Approved schedule
02 / Payroll preview
For review
Example employee
Illustrative pay period · COP
- Basic pay
- COP 4,000,000
- Additional earnings
- COP 200,000
- Gross pay
- COP 4,200,000
- Employee tax / contributions
- COP -500,000
- Approved repayment
- COP -100,000
Net pay
COP 3,600,000
Employer costs · separate from net payCOP 280,000
- 01
Review tax and contribution inputs.
- 02
Check the authorised deduction or repayment.
- 03
Reconcile balances and employer costs separately.
What this means for your team
Daily attendance and leave
Use clock-in and clock-out records, leave requests and balances for review. Scheduling, full timesheets and biometric-device workflows are not included in the current Colombian attendance offering.
The last payslip needs a fuller review.
Bring leaving dates, remaining pay and applicable settlement items together. Keep clearance, calculation approval and payment responsibilities distinct.
The departure record
CO
Example employee
Colombia · 0142
- Employment change
- Leaving date recorded
- Pay treatment
- Partial period in this example
- Handover
- Final items for review
02 / Payroll preview
For review
Example employee
Illustrative pay period · COP
- Basic pay
- COP 2,000,000
- Additional earnings
- COP 200,000
- Gross pay
- COP 2,200,000
- Employee tax / contributions
- COP -300,000
Net pay
COP 1,900,000
Employer costs · separate from net payCOP 280,000
- 01
Confirm dates and locally applicable amounts.
- 02
Review leave and outstanding obligations.
- 03
Authorise settlement and follow the payment outcome.
What this means for your team
Documents and operator handoffs
Generate itemized pay documents and prepare available filing drafts or ACH bank files. Submission and bank upload remain operator tasks; document email distribution and automated return processing are not included.
Teaching example only. These are not statutory rates, a quotation or a live payroll calculation. Pay frequency, tax, contributions and final-pay treatment must be confirmed locally.
Central EOR arrangements
Bill centrally. Manage people locally.
Payrovia's central software can organize agreements, worker assignments and billing with your employing entity or a separately agreed provider. Review available assignment costs and fees, with client access defined by responsibility. Scope Colombian payroll connections separately from the beta local process. Neither legal employer services nor automatic reconciliation to finalized payroll follows from recording an agreement.
01 / The agreement
Agree the terms. Connect every assignment.
Define the client, employing entity or provider, countries, fees and responsibilities. Connect each person to the arrangement under which they work.
↳
Book a demo ↗
Connect agreed responsibilities to each assignment
payrovia↗
Client agreement
Colombia
CO
EOR-028
For review
Client agreement
- Client
- Example client
- Local operation
- Colombia
- Employment arrangement
- Your entity or agreed provider
- Billing terms
- Agreed service fee
The agreement names the parties and responsibilities; software does not become the legal employer.
02 / Local people
Keep local employment close to the person.
Bring HR records, leave, benefits and payroll coordination into the assignment. Give clients access to the information and approvals you have explicitly agreed.
↳
Book a demo ↗
Review available cost components and client fees
payrovia↗
Worker assignment
Colombia
CO
EOR-028
For review
Worker assignment
- Employee
- Example employee
- Client agreement
- Linked to the agreement
- Local payroll currency
- COP
- Client access
- Configured by role
Local payroll connections and employer-cost coverage are confirmed for your arrangement.
03 / Central billing
Make the central bill easy to explain.
Review employment costs, agreed fees and adjustments by client and period. Keep the supporting assignment detail beside the draft invoice.
↳
Book a demo ↗
Control who sees people and billing information
payrovia↗
Central client invoice
Colombia
↗
INV-024
For review
Central client invoice
- Employment costsCosts for the example period
- USD 12,000
- Service fee · example 10%Example commercial terms
- USD 1,200
- Approved expensesSeparately identified
- USD 300
- Draft totalFor finance review
- USD 13,500
Illustrative USD invoice, not Payrovia pricing. FX evidence, tax, credits and settlement need their own review.
Illustrative EOR workflow. Availability of local connections and automated reconciliation is confirmed separately.
Why teams choose Payrovia
Depth in every part. One connected business.
HR that goes beyond a directory.
Recruitment, onboarding, performance, development, succession, compensation, benefits and employee services—around the same record.
Payroll with the history behind it.
Connect employee changes, approved time and leave to local payroll review. Give reviewers the information behind the result.
A local team. An international group.
Run one company or connect overseas subsidiaries. Keep local payroll requirements visible while finance reviews the wider business.
Choose your next step with Payrovia.
Explore the product and detailed features, review pricing and security, or see how implementation works. Book a demo to discuss your people, countries and first rollout.
Questions from Colombian employers
What does Colombia beta mean for our first rollout?
Begin with a defined monthly employee group and compare a complete cycle before relying on results. Monthly calculations, employee records, selected benefits and pay documents are available. Quincenal proration and full salario-integral handling remain incomplete, so those requirements need a separate decision before choosing the initial population.
Are PILA and DIAN electronic payroll submissions automatic?
No. Available contribution and filing drafts support preparation, while PILA transmission remains an operator step. DIAN's electronic payroll support document has a separate validation process that must be confirmed for your business. An employee pay PDF or a recorded submission status does not establish accepted DIAN transmission.
Can we use this for shift planning and biometric clocks?
The current Colombian scope includes basic clock-in and clock-out records, daily attendance, leave requests and balances. Scheduling, full timesheets and biometric-device workflows remain pending. Agree how managers will provide and review the working context your payroll process needs, including any leave case beyond the simplified balance rules.
How are salaries and pay documents delivered?
ACH files support bank preparation with manual upload through your agreed banking process. Returns require operator handling; automated return processing is not included. Itemized pay documents can be generated, but email distribution remains pending. Confirm the responsible people and employee delivery method before the first live cycle.
A walkthrough for your business
See the work you could bring together.
Tell us about your local team and any overseas subsidiaries. We'll focus the demonstration on the HR, timekeeping and payroll work you want to improve.
- Start with your people and priorities.
- See the relevant local and global workflows.
- Discuss scope, implementation and next steps.