Payrovia is in active rollout with a closed cohort of design-partner customers. The stories below are anonymised at their request — named references and direct intros are available on the demo call under mutual NDA.
The hard part wasn't the consolidation. It was migrating mid-year so we didn't break P60s, IR21 tax clearances, or the Sabah Labour Ordinance staff whose accrued severance was sitting on a spreadsheet. Payrovia rebuilt all four ledgers from go-live date — no historical re-keying.
Their old workflow: email PDF forms to 1,200 employees, chase, retype into a kintone app, push to the payroll bureau, reconcile. New workflow: employees self-serve in Japanese on mobile, residence tax (住民税) auto-pushes to eLTAX, J-SOX log captures every approval. CFO got December back.
AWR week-12 uplifts, KIDs reconciliation, IR35 SDS per assignment, self-bill invoicing back to end-clients. Their previous bureau took 11 days every week. They onboarded a competitor's collapsed book of 4,200 workers mid-month with no missed payments.
The previous tool was a hosted Brazilian payroll calculator with a slow XML uploader. Payrovia ships eSocial events S-1200 / S-2200 / S-2299 direct via webservice with retry and event reconciliation. FGTS Digital and DCTFWeb in the same transaction. CCT auto-applied by sindicato base date.
2,800 employees, 4 Kenyan entities. The new SHIF 2.75% rate + AHL 1.5%+1.5% + new NSSF Tier II were all live in Payrovia 11 days before the October 1 statutory deadline. Their HR director's words: "We were the only payroll on Slack that wasn't on fire that week."
After three M&A deals in 18 months, their HR team had 14 PAYE references across Workday, Sage 50 Payroll, and two TUPE-protected legacy systems. Payrovia ran a "merge with mapping" implementation — historical data preserved per scheme, consolidated reporting at the group level. Their auditors received clean Big-4 read-only access.