Granular project and matter time tracking, real-time utilisation reporting, multi-client billing with rate cards, IR35 determination for contractors, and consultant onboarding. Payrovia Payroll + Flex for the billable hour economy.
Partners, managers and juniors record time in six different tools. Non-billable work is invisible. Realisation rates are calculated in Excel three weeks after month end. The gap between recorded and billable is where margin dies.
Blended rates, capped fees, success fees, disbursements, matter budgets, multi-currency. Forcing this into a standard timesheet + payroll export creates constant manual adjustment and billing leakage.
IR35 determinations, limited company contractors, fixed-term, alumni networks. Onboarding must be fast and compliant or you lose the ability to scale to client demand.
Real-time visibility of utilisation vs target by person, practice and client is table stakes for partners. Most systems deliver this data 15–30 days late.
Time entered against matters flows straight into client invoices with correct rate cards, write-offs and approvals. No more end-of-month time-to-bill reconciliation theatre.
Live dashboards by consultant, team, practice and client. Target vs actual with drill-down to every matter. Partners finally see the numbers the day after, not the month after.
Automated status determination for every engagement. Generation of Key Information Documents. Full audit history. Correct tax treatment flows into payroll automatically.
Unlimited client-specific rate cards, blended rates, matter budgets, success fees and multi-currency. Automatic invoice generation with partner approval workflow.
Fast-track compliant onboarding for contractors and fixed-term staff with right-to-work, IR35 questionnaire, bank details and matter access all in one flow.
Automatic calculation of utilisation bonuses, draw against commission and profit-share pools based on real recorded time. Full transparency for partners and associates.
Rough model using typical UK professional services day rates and observed realisation gaps (example +5.7pp margin lift). Real client-specific modelling produced on your demo call. All values illustrative only.
Can you handle different rate cards and billing models across multiple clients?
Yes. Unlimited rate cards per client or matter, blended rates, caps, success fees and multi-currency. Time entered against a matter automatically uses the correct rate for invoicing.
How do you manage IR35 for contractors working across multiple client engagements?
Every contractor engagement receives an automated status determination with full audit trail. We generate the required Key Information Document and apply the correct tax treatment in payroll.
Can partners and practice heads see real-time utilisation without seeing everyone else’s rates?
Yes. Strict role-based access. Partners see their practice and matters. Finance sees consolidated billing. No one sees commercial terms they are not authorised for.
We’ll build a clear picture of current time leakage, realisation rates and contractor exposure using your real matter data — before any sales conversation.
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