Agree the operating scope
Confirm countries, entities, worker types, pay frequencies, required outputs and the roles of your team and any service providers.
How implementation works
Make the first live payroll an agreed decision.
Start with the country and workflow, reconcile the inputs and compare the result. Each checkpoint should have a named owner and clear acceptance criteria.
The checkpoints
From scope to a controlled first cycle.
Prepare and reconcile data
Use an approved secure channel for employee records and opening balances. Resolve missing fields and reconcile totals with the source owner.
Run the comparison
Compare a representative payroll period, investigate differences and test an exception as well as the normal cycle.
Approve go-live and support
Confirm output handoffs, access, support contacts and the first-cycle close checklist before authorising live processing.
Acceptance
Decide what a successful comparison must show.
01
People and period totals
Agree the worker population, opening balances and period inputs. Explain any employee or total that differs from the source.
02
Corrections and approvals
Test a late change and a rejected input. Show who can correct it, who approves the revision and how the final version is identified.
03
Outputs and results
Check the exact payslip, bank and filing outputs in scope. Define the evidence used to confirm success or investigate rejection.
Working together
Assign each implementation decision.
| Task | Payrovia software | Your team | External party | Availability |
|---|---|---|---|---|
| Scope and setup | Demonstrate the proposed workflow | Name payroll, HR and finance owners | Confirm any contracted specialist role | Confirm before implementation |
| Migration | Use the agreed import and validation workflow | Approve source data and reconcile opening totals | Source system or adviser assists as agreed | Confirm data format and secure channel |
| Parallel comparison | Produce the scoped review outputs | Investigate variances and sign off acceptance | Local specialist reviews assigned cases | Confirm country and test coverage |
| First live cycle | Prepare outputs within accepted scope | Approve payroll, funding and operator handoffs | Bank, authority or provider processes its part | Subject to completed checkpoints |
Planning your rollout
What determines the implementation plan?
How long will implementation take?
The plan depends on data quality, countries, worker types, output channels and the comparison work required. A timeline should be agreed after those dependencies are understood.
What should we prepare first?
An overview of countries and entities, approximate headcount, pay frequencies, current tools, operational owners and the problems you want to resolve. Detailed payroll data comes later through a secure channel.
Who decides that we are ready to go live?
Your rollout plan names the accountable approvers and the evidence they need. Completing setup alone should not substitute for accepted comparisons and confirmed operating responsibilities.
Show us the payroll cycle
you need to simplify.
Bring your countries, approximate headcount and the handoffs that slow your team down. We will start with fit, scope and a relevant walkthrough.
Book a product walkthrough ↗ Business details only. Please do not share employee, salary, bank or tax data.Does a bank file mean salaries are paid?
No. Preparing a file, submitting it to a bank and confirming the result are separate steps. Your agreed payment channel determines who owns each one.
Is every country available?
Availability is confirmed for your country, worker types, pay cycle and output channels before implementation. A country page is an invitation to discuss scope.
Can we start with one country?
Yes, a focused first-country discussion lets us check the workflow and responsibilities before considering a broader rollout.