01
HR and employee services
Confirm records, documents, hiring stages, review cycles and employee requests. Agree access, approval routes and the first workflows to launch.
How implementation works
A rollout built around your people and processes.
Agree the features, employee records, country requirements and responsibilities before launch. Prepare the data, train your team and test the work you will rely on, with a complete comparison cycle where payroll is in scope.
Your starting point
Start with the work you want to improve.
02
Timekeeping and local payroll
Confirm working patterns, leave policies, pay cycles and country outputs. Include payroll comparison and payment responsibilities when those capabilities are in scope.
03
One company or a group
Agree company structures, shared records and manager access. Plan the sequence for each team, entity and country.
The checkpoints
From scope to a controlled first cycle.
Agree the operating scope
Confirm countries, entities, worker types, pay frequencies, required outputs and the roles of your team and any service providers.
Prepare and reconcile data
Use an approved secure channel for employee records and opening balances. Resolve missing fields and reconcile totals with the source owner.
Run the comparison
Compare a representative payroll period, investigate differences and test an exception as well as the normal cycle.
Approve go-live and support
Confirm output handoffs, access, support contacts and the first-cycle close checklist before authorising live processing.
Acceptance
Decide what a successful comparison must show.
01
People and period totals
Agree the worker population, opening balances and period inputs. Explain any employee or total that differs from the source.
02
Corrections and approvals
Test a late change and a rejected input. Show who can correct it, who approves the revision and how the final version is identified.
03
Outputs and results
Check the exact payslip, bank and filing outputs in scope. Define the evidence used to confirm success or investigate rejection.
Working together
Assign each implementation decision.
| Task | Payrovia software | Your team | External party | Availability |
|---|---|---|---|---|
| Scope and setup | Demonstrate the proposed workflow | Name payroll, HR and finance owners | Confirm any contracted specialist role | Confirm before implementation |
| Migration | Use the agreed import and validation workflow | Approve source data and reconcile opening totals | Source system or adviser assists as agreed | Confirm data format and secure channel |
| Parallel comparison | Produce the scoped review outputs | Investigate variances and sign off acceptance | Local specialist reviews assigned cases | Confirm country and test coverage |
| First live cycle | Prepare outputs within accepted scope | Approve payroll, funding and operator handoffs | Bank, authority or provider processes its part | Subject to completed checkpoints |
Planning your rollout
What determines the implementation plan?
How long will implementation take?
The plan depends on data quality, countries, worker types, output channels and the comparison work required. A timeline should be agreed after those dependencies are understood.
What should we prepare first?
An overview of countries and entities, approximate headcount, pay frequencies, current tools, operational owners and the problems you want to resolve. Detailed payroll data comes later through a secure channel.
Who decides that we are ready to go live?
Your rollout plan names the accountable approvers and the evidence they need. Completing setup alone should not substitute for accepted comparisons and confirmed operating responsibilities.
Show us the work
you want to improve.
Tell us where the work gets difficult. We'll tailor a walkthrough to your people, countries and priorities.
Book a demo ↗ Business details only. Please do not share employee, salary, bank or tax data.Can we start with HR?
Yes. Tell us which records, hiring, development or employee-service workflows you need. Your proposal confirms the features, implementation work and country scope included.
Is every country available?
Availability is confirmed for your country, worker types, pay cycle and output channels before implementation. A country page is an invitation to discuss scope.
Is Payrovia suitable for one company?
Yes. One employee record can support a single company in one country or a group operating across countries. The setup reflects your structure, access requirements and local workflows.